January 8, 2023
BYFO General Board Meeting Minutes
2:00 pm | Sunday, January 8, 2023 | Aloft Hotel
Organizer: Stacey Bauer
Agenda Discussion Tasks Responsibility
Call to Order 1:30 pm for Executive Board Meeting and
General Board meeting to follow
Meeting was called to order at 2:32 pm
Stacey Bauer
Members Present Stacey Bauer, Kenneth Bauer, Theresa Ladner, Kimberly Fisk, Jared Fry, Andy Nord, Leslie
Barnhart, Julie Tipps, DeAngela Adams, Kelly Hongola and Mercedes Fraire.
Meeting Materials Meeting Agenda, BYFO Reoccuring Expenses, 2023 Confidentiality Agreement
Old Business
Approval of Minutes from Previous
Meeting
n/a this was the 1st meeting of 2023 Kimberly Fisk
New Business
Financials: Bank Account Add new Treasurer Kelly Hongola to the
Bank account. New Check book was
ordered for her.
Schedule appointment at
Wells Fargo, Roanoke.
Kelly Hongola
Financials: CPA CPA: we pay an account over $800 for him
to click a button, we have quickbooks and
Kelly has experience doing taxes for a 501c3
organization.
Motion: Theresa Ladner and
2nd Leslie Barnhart that we
no longer need to pay an
account to file our taxes
when it can be done by the
BYFO Treasurer: Kelly
Hongola. The motion carried
with 8 votes in favor and 0
votes against.
Kelly Hongola
Financials: Financial Breakdown We have been losing money and then to
get money allocated in the right places.
Have a solid operating budget and be
more transparent with our members
(parents), share the basic cost with our
members (parents): insurance for each
player, field rentals, refs, equipment...etc.
Create an overview of what
the registration fees cover
throughout the season.
Financials: Pricing changes for
enrollment
● Need to then add breakdown to website
● DeAngela Adams- would like to look at the prices, and get a better
idea of how much everything costs on the cheer side of the
organization.
● Stacey Bauer- look at the costs of football, cheer and dance. This
needs to determined and discussed before Fall 2023 registration
opens. This season opens on Saturday, March 25, 2023.
Jared Fry
DeAngela Adams
Stacey Bauer
Presentation of Bylaws Proposed changes Bylaws are in the progress of
being modified and reviewed.
Our bylaws will need to be in
line with NTFL, as they are
our parent organization.
All Board Members
are to review the
bylaws and
suggest any edits
on the google
drive. This needs to
be completed
before our
February Board
Meeting.
BYFO General Board Meeting Minutes
2:00 pm | Sunday, January 8, 2023 | Aloft Hotel
Confidentiality agreement we have to protect our organization, our
players, our parents and our community.
We will uphold the integrity of Bobcat
Youth Football Organization
All board members are
required to sign the
confidentiality agreement. At
this meeting all board
members present, signed the
agreement. Any new board
members added after 1/8/23
will need to review and sign.
N/a
Current Open Board Positions ● Director Sponsorship/Fundraising
● Director of Safety
Insurance We carry insurance for our organization,
our players, our board members, etc.
We are open to finding a
better deal with the same
coverage.
Leslie Barnhart was
going to ask
around with her
business contacts.
Upcoming Meetings Set February: 2/5/23 is NTFL so we need to
pick a date after that. Sunday, February 26
tbd and location tbd
Find location for our monthly
board meeting. Strong wifi
and space for at least 12-15
people is preferred.
Stacey Bauer
Kimberly Fisk
Spirit Wear All Spirit Wear will be through Scott Mudd. Still need a volunteer to help
Scott make selections
throughout the season.
Theresa Ladner to
follow up with John
Ladner as he was
interested.
Events for 2023/Community
Outreach
● Going to the nursing home, toy
drive, food drive to help teach our
players how to give back and do
other things outside of football
and cheer.
● AT&T- this is a Lantana
Fundraising, we wrote a check to
Lantana for $26,000.
● Theresa Ladner has an option,
Jamboree Black and Blue Day
PreSeason Scrimmage. $5 entry
fee, bounce houses, food trucks.
This would need to be voted on
during our meeting.
● Stacey Bauer is
meeting with
Harvest Assisted
Living and looking
at Mother’s Day and
Father’s Day. Toy
Drive is tbd as our
Santa is retiring.
● This will be a vote as
a board before we
open registration
opens on March 25,
2023.
● If we do the other
option, we would
need to secure the
date, schedule
vendors..etc.
● Add to next
meetings agenda,
as we need to vote
on AT&T/Jamboree
Black & Blue Day
PreSeason
Scrimmage
All board members
who are interested
in seeking other
community
involvement events